Archives For Meetings
No MAS is the answer to MAS
Poorly run meetings are a major waste of important time and many of our problems with meetings are self-inflicted. Click here to read a good article on Inc.com and watch the video below
Some good points for you from HBR in this article on how to run better meeting. Click here to read the entire article,
Seek input from team members.
Select topics that affect the entire team.
List agenda topics as questions the team needs to answer.
Note whether the purpose of the topic is to share information, seek input for a decision, or make a decision.
Estimate a realistic amount of time for each topic.
Propose a process for addressing each agenda item.
Identify who is responsible for leading each topic.
Make the first topic “review and modify agenda as needed.”
End the meeting with a plus/delta.
I especially like the fourth point! Then as a review of the meeting, ask these questions:
Was the agenda distributed in time for everyone to prepare?
How well did team members prepare for the meeting?
How well did we estimate the time needed for each agenda item?
How well did we allocate our time for decision making and discussion?
How well did everyone stay on-topic? How well did team members speak up when they thought someone was off-topic?
How effective was the process for each agenda item?
It;s a good article
Meetings are a challenge to say the least. We need them (at least the right meetings) to do our work, but we do them so poorly that we mostly detest them! So often if feels like a no-win scenario. However, it doesn’t have to be this way at all.
I also came across this article, “What Everyone Needs to Know About Running Productive Meetings“, today on the Harvard Business Review website that has some good pointers for how to actually have interesting and productive meetings.
Some interesting points from the article:
1. First the question – “Are you addicted to meetings?” Great question!
2. Shorten the meeting times. Don’t default to an hour “just because” or because it’d the default setting on your Outlook
3. Create a focused agenda
4. Limit attendees to who absolutely needs to be there
5. Stay on track!
6. Manage the attendees – don’t allow one or two people to dominate
7. Set the right tone
8. Define next steps and responsibilities
Some good points here and several echo what Patrick Lencioni has written. Meetings are an important part of work. Doing meetings well is an important leader and manager skill and well worth you learning how to do them well!!
Interesting article on The Muse about four reasons to cancel your weekly staff meetings. They just might make sense – what do you think?
1. Interruptions Are Productivity (and Potentially Profit) Killers
2. Instant Messaging is an Effective Way to Get Most News Out—Faster
3. There Are Other Ways to Meet
4. Every Meeting Should be Planned With Productivity in Mind
Click here to read the full article – it will make you think about how you do meetings.